Operations Coordinator

Summary:
Keoni Movement Arts is a 501(c)3 that provides accessible yoga, dance, and gymnastics programming in the greater NYC metro. The Operations Coordinator will work closely with the Founder/ Executive Director in managing daily operations and essential duties associated with programming, fundraising, and communications. This newly-created position is an excellent opportunity for an organized, proactive individual who is comfortable with taking the lead on creating and implementing processes and systems. 

Primary Responsibilities:

• Track volunteer and staff applications; conduct background checks and onboarding as required

• Hire and supervise intern(s) and administrative assistants, as needed

• Collect and input financial information in Quickbooks

• Handle enquiries from potential and existing partners, clients/students, and third-party vendors

• Process scholarship applications

• Manage program logistics including but not limited to scheduling/tracking studio bookings, maintaining equipment (e.g. yoga mats, bolsters), and updating class calendar on Squarespace website

• Register students on-site at classes (held in Hell’s Kitchen/Clinton neighborhood)

• Assist with setting up and break down of weekly classes (typically held early evening during the week and Saturday mornings)

• Create and distribute monthly KMA newsletter via Mailchimp

• Publish relevant news and updates on KMA Facebook and Twitter accounts

• Create program flyers in Canva for outreach and promotion

• Provide grant support including research and proofreading

• Process donations and send donor acknowledgement letters

• Ensure donor database, Eleo, is up to date

• Assist with developing fundraising campaigns and communications

• Conduct community outreach to raise awareness of KMA programs and increase participation

• Ad hoc duties as they arise

Requirements:

• Comfortable working in a small team environment

• Strong attention to detail, organized, and proactive

• Experience with creating processes and systems to streamline work/tasks

• Proficient with Google applications (e.g. Gmail, Drive, Calendar, etc)

• Experience with data entry and database management

• Experience with email platforms like Mailchimp and social media is a plus

• Experience in nonprofit sector (arts programming a plus)

• Excellent interpersonal and communication skills

• Ability to build strong relationships with diverse communities

• College degree, or equivalent professional experience

• Experience with yoga, dance, and/or gymnastics strongly preferred

Additional Information:

Currently this position is budgeted for 10 hours/week with an opportunity to increase over time. The candidate must be available early evenings and weekends to manage in-person class registration and assist with class set-up/breakdown. Administrative tasks may be completed remotely. Spanish or Chinese speaking a plus.

Pay Rate: $25/hr.

To apply, send a thoughtful cover letter with resume attached to Paul Keoni Chun at paul@KeoniMovementArts.org.

Deadline to apply: Open until filled.

Class Assistant

Job Description

Summary/Objective
The class assistant position provides support by assisting students with movements and positions and helping the lead teacher(s) maintain control of the classroom and class flow.

Essential Functions

• Physically assist students

• Demonstrate movements and positions for students

• Verbally guide students

• Work in tandem with the primary teachers to facilitate class exercises and flow

Requirements

• Take a KMA Yoga Dance Class

• Have prior experience doing yoga, dance, and/or gymnastics

• Complete the full application process, which includes initiating a background check and filling out KMA waiver and releases

• Attend a KMA orientation session, which includes training on Sexual Abuse and Molestation Issues

• Attend ongoing training (short sessions offered at regular intervals to learn techniques for assisting students)

Starting Pay Range: $16-20/hr., commensurate with experience

Application Process

1. Complete our online Keoni Movement Arts Employment and Volunteer Application.

2. Complete our Release and Waiver Form.

3. Take a KMA Yoga Dance Class to gain an understanding of KMA’s approach.

4. Check our schedule and arrange to view a KMA class in action.

5. Complete a background check.

6. Complete our Sexual Abuse and Molestation Training.

7. Attend KMA trainings in how to assist students in doing yoga, dance, and gymnastics.

Board Service

Keoni Movement Arts Board Expectations
(Revised October 2016)

KMA Board Membership can provide many rewards to individuals who commit themselves to that duty. In return, KMA asks the following minimum requirements for all board members.

• Attend a minimum of 4 of the 6  bi-monthly board meetings per fiscal year

• Attend the annual Board of Directors meeting in person

• "Give and Get" in Time, Talent and Treasure (suggested $500 - $1000 or more per annum) per fiscal year

• Make a personal financial donation up to an amount that is personally meaningful at individual board member’s discretion

• If an upcoming board meeting agenda has important vote, attend or send proxy

• Lead a committee or task force each fiscal year

• During meetings, adhere to "Ground Rules," as follows:
     a) deep listening, hear each other
     b) come prepared, read advance info
     c) start / finish on-time, stick to minutes allocated
     d) moderate ... table as needed

• Assist in preparations for annual recital/friend-raiser and attend the event in person

• Assist in preparations for the annual volunteer appreciation event and attend the event in person to show support for our volunteer corps

• Understanding that Board contributions of time are not limited to scheduled meeting times and be flexible to provide input and assistance for ad hoc request, some of which might be given on short notice

• Understand that occasionally, an interim meeting may be called to discuss an important time sensitive topic and board members should endeavor to attend

• Be responsive to KMA communications

Administrative Assistant

Summary/Objective:
The Administrative Assistant position provides organizational support by assisting the President and KMA Board with the essential duties associated with maintaining and developing programming.

Essential Functions:

• Assist in handling communications with Board, prospective and existing clients, and outside service providers

• Register students

• Process scholarship applications

• Collect and input data for bookkeeper

• Plan and implement programming, including scheduling and tracking studio bookings

• Research appropriate grant opportunities

• Research potential clients

• Assist in maintaining equipment

• Assist in public relations, social media presence, and newsletter communications

• Assist with supervising intern

• Onboard employees and volunteers, including: ensuring applications, background checks, and trainings are completed; handling staff scheduling

• Assist in processing donations

• Handle additional administrative duties as they arise

Requirements:

• Strong interest in developing nonprofit arts programs

• Sensitivity to and interest in working with diverse communities

• Excellent typing, computer and organizational skills

• Complete application process, including a background check

• College degree or equivalent 

Additional Information: Currently this position is budgeted for an average of 10 hours/week; hours are somewhat flexible and will increase over time.  Some work can be executed remotely. This opportunity is ideal for persons who are interested in gaining experience in nonprofit arts development. Interest in or experience with yoga, dance, and/or gymnastics preferred. Spanish or Chinese speaking a plus.

Salary Range: $12 - $15/hr., commensurate with experience

To apply, send a thoughtful cover letter with resume attached to Paul Keoni Chun at paul@KeoniMovementArts.org.

Deadline to apply: Open until filled.